Workforce management that grows with your people.
We're not just a personnel database. Proximent HRM is a tailored, inherently dynamic system that conforms to your reporting structure, your policies, and the rituals that hold your team together — built equally for businesses and for non-profits running on staff and volunteers, at any scale.
State-of-the-art people operations — without the HRIS overhead.
Clean employee records. Time tracking that reconciles to payroll. Schedules that respect coverage. Approvals routed to the right managers. We consolidate the administrative weight of running a team so leaders can spend their time leading.
Four pillars, one place for your people.
Employee records, structured
Titles, departments, start dates, compensation, and documents organized to your reporting structure — not a flat list of names with nowhere to put context.
Time tracking that reconciles
Clock-in/out, breaks, and overtime captured cleanly and rolled up into payroll-ready exports. No spreadsheet gymnastics at the end of the pay period.
Scheduling with coverage
Build schedules that respect roles, availability, and time-off, with visibility into who's working when across every department or location.
Approvals routed correctly
Time-off, shift swaps, and policy exceptions flow to the right manager based on your reporting structure — with a full audit trail behind every decision.
Conforms to your team — at any size.
The same system that runs your first few hires scales to multi- department, multi-location workforces with the structure and auditability a mature organization needs.
Set up clean employee records, simple time tracking, and a schedule that fits a small team — without standing up an enterprise HRIS.
Layer in departments, manager hierarchies, time-off policies, and approval routing as your headcount and complexity grow.
Scale to multiple locations, entities, and pay structures on a single platform — with audit visibility and per-organization isolation.
Every essential tool for running a team.
One of the few HRM systems with a non-profit specific design — at any scale.
Most HR platforms assume salaried staff and a payroll department. Non-profits run on a mix of employees, volunteers, and program staff funded by different grants. Proximent HRM is designed for exactly that — and we onboard your organization ourselves, whether you have four volunteers or four hundred.
Volunteers, stipend workers, and paid staff live in one roster with their own pay types, availability, and hour tracking — no fake employee records or side spreadsheets.
Post a food drive or fundraiser, and the system matches volunteers whose stated availability fits, notifies them, and tracks who committed and who showed up.
Tag hours and costs to programs, cost centers, or funding sources so board reports and grant hour requirements come out of the system instead of a rebuild each quarter.
We set it up with you — not a login and a help article.
Every non-profit engagement includes hands-on configuration of your roles, programs, and reporting before your team ever logs in.
We map your programs, funding sources, and who reports to whom — before any data is entered.
Roles, volunteer types, availability rules, and approval routing are built out for your organization by us.
Staff and volunteers are imported, and each person gets a secure intake link to fill in their own details.
A walkthrough for coordinators and volunteers, then ongoing support as your programs change.
Stop chasing paperwork. Start leading your team.
Talk with our team about configuring Proximent HRM around your reporting structure, your policies, and the people who make your organization run.